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EGS-AGU-EUG
Joint Assembly 2003 Time Schedule for Oral Presentations
Sketch of the Technical Equipment
To take photos of any scientific material at the conference is prohibited
Lecture Rooms
Oral presentations are organized in Oral Sessions scheduled in specific lecture rooms given in the programme together with the time of presentation of each contribution including discussion and change over.
Each lecture room is equipped with two overhead and one PC/Video projector together with a Laptop/Desktop Station (see below), spare transparencies with markers/felt pens, a pointer, and one large screen or two separate screens to allow for double projection at any time. This "standard equipment" is free of any extra charge!
Additional technical equipment, such as a slide projector or a video recorder can be requested when submitting the abstract or on-site at the registration. The author will be charged for any extra equipment. No laser-pointer will be made available, since too many have been taken away at past meetings. Instead a normal pointer will be available.
One projectionist will be present in each lecture room. He/she will accept and show the slides (if necessary) and help the chairperson and the speakers.
PC/MAC Demonstration
There are two options for a PC/Mac demonstration: either the author brings his/her own computer (Laptop/Mac) and installs it at the Laptop Station, or he/she brings his/her own CD-ROM and uses the permanently installed Desktop.
In each lecture room there is a Laptop/Desktop Station, i.e. a table with up to 5 independent sites A - E consisting of power sockets, plus a monitor cable each, where authors can install, in the order of presentation, their computers before the session starts and remove them after the session has ended. At position F, there is a switch by which the positions A - E can be switched independently, one after the other, to the PC/Video projector (beamer) before the respective speaker starts his/her presentation.
At position F there is a permanently installed Desktop with a CD-ROM drive ready for any presentation an author has assembled on his/her CD-ROM. The software installed on the Desktop includes Internet Explorer, Adobe Acrobat, Power Point and Windows 2000.
Slides
Speakers intending to show slides during their presentation, must request a slide projector together with the submission of their abstract or well before their presentation on-site at the registration counter, and they must deliver their slides clearly marked (name, sequence number and thumb mark) to the corresponding projectionist well before the beginning of the respective session.
All slides will be projected by special slide projectors from the back of each lecture room. Speakers should therefore prepare their slides accordingly.
Oral Summary of Poster Papers
Conveners or Chairpersons may ask authors of (certain) poster papers of their Session to provide ad hoc a short, 2-5 min. summary of their contribution during their Oral Session (1-2 transparencies) in case a gap should occur in the time schedule and no stand by paper available to fill in.