Guidelines for Poster Presentations

Poster Areas

Poster presentations are organized in Poster Sessions, and Poster Sessions belonging thematically to the same overall topic are organized in separate Poster Areas given in the programme and located at or nearby attractive places in the Congress Centre such as the exhibition, the refreshment stands or the general meeting areas. Authors are encouraged to submit poster papers, since poster sessions minimize clashes caused by the many parallel sessions and since there is more time reserved for the presentation and for the viewing of poster papers than for oral ones. In general, more than 50% of all contributions are poster contributions.

Poster Boards

In general, for each poster paper one numbered poster board is reserved with a clear dimension of 90 cm (width) x 240 cm (height). All the material necessary for attaching the poster to the poster board is available at the Facility Desks in the respective poster area. In addition, there are assistants to help authors in putting up or in taking down their posters.

The number of each poster paper and of its corresponding poster board is given in the appropriate session programme at the left hand side of the author(s)-and-title block of each contribution. The first part of this number indicates the index of the corresponding Poster Area and the second part the running number of the appropriate poster board in that area.

Display Time

The Display Time is the time for the actual display of all posters of a Session or of a Group of Sessions. The Display Time is from 08:00-20:30 for each day. Authors are kindly asked to put up their posters as soon as possible or between 08:00-08:30/09:00, respectively, in order to enable the conference participants to view their posters at any time within the Display Time, and to take them down between 20:00-20:30.

Authors in Attendance Time(s)

The Authors in Attendance Time(s) is (are) the time(s) when the respective authors of a Poster Session must be present at their display for presentation. The Authors in Attendance Time(s) for each Poster Session is from 18:00-20:00 for each day; however, there may be also lunch sessions scheduled from 12:30-14:00 (free sandwiches & softdrinks).
There will be NO oral sessions at all scheduled during Authors in Attendance Time(s)!

Poster Preparation

Place the title of your paper prominently at the top of the poster board to allow viewers to identify your paper easily. Indicate the title and the author(s) names of your paper. Highlight the author's name and address information, in case the viewer is interested in contacting him/her for more information.

Prepare all diagrams or charts neatly and legibly beforehand, in a size sufficient to be read at a distance of 1.5-2.0 metres. The type should be at least 2.5 cm high. Use creativity by using different font sizes and styles, perhaps even colour and double-space all text. Use different colours or textures for each line or bars contained in your graph or chart.

Organize the paper on the posterboard so that it is clear, orderly, and self explanatory. You have complete freedom. The presentation must cover the same material as the abstract. Label different elements as 1, 2, 3, or A, B, C. This will make it easier for a viewer to follow your display.

Include the background of your research, followed by results and conclusions. A successful poster presentation depends on how well you convey the information to an interested audience.

Oral Summaries of Posters

Authors of poster papers should be prepared to provide ad hoc a summary of their poster presentation during their Oral Sessions in case a gap should occur in the time schedule and no stand by paper available to fill in. In other cases the Convener may have foreseen the presentation of poster summaries during the oral session. Please, check the programme and contact the Guidelines for Oral Presentations.

Audio Visual Equipment

Audio-visual equipment can be made available in the poster areas either VHS video cassette players ( NTSC, PAL and SECAM ), or IBM-compatible PCs plus TV or PC monitors or projectors at additional costs to the author. Authors should indicate so in their Abstract Submittal Information well before the Meeting. In any case, for PC/MAC demonstrations authors must bring and install their own computer and software.

EGS General Assembly 2002 (EGS Office)