Abstract Evaluation, Late Papers and Paper Identifications

Review

Abstracts are reviewed by the relevant Conveners, who decide about acceptance or rejection or transfer of a contribution to another Session. Based on their Session Overviews compiled and included on the Web by the EGS Office, the Conveners complete their Sessions and classify the contributions into Oral and Poster Sessions, select solicited talks and arrange the papers in each Session in the order of their presentation.

Abstracts of authors who have applied for financial support will be reviewed particularly carefully with regard to their excellence and importance to the scientific session in question.

The recommendations by the Conveners will be forwarded to the EGS Office, which will send a Notice of Status for each contribution to the person to whom all correspondence should be addressed by electronic mail. In addition, a notice of status of financial support is sent to all grant applicants with the request to confirm participation in the General Assembly, in particular by those that will not receive financial support.

Abstracts of accepted contributions are included free of charge in the CD-ROM version of the Abstract Book of the General Assembly, an issue of the Society's journal  Geophysical Research Abstracts, to be distributed to the Conference participants.

Programme Committee

The Programme Committee consists of the Presidents and Chairpersons of the Scientific Sections and Interdisciplinary Working Groups of the Society, respectively. The Programme Committee defines the overall time schedule of the meeting and accomplishes the allocation of the individual sessions with regard to the lecture rooms and poster areas on the basis of the contributions finally accepted for each Session. Thereby, the Programme Committee has the right to overrule the decisions of the Conveners.

Session Programmes

On the basis of the decisions of the Programme Committee the EGS Office compiles a draft programme for each Session separately (Session Draft Programme) and publishes it on the Web for final inspection/approval by the relevant Convener/PC Members, respectively. The Convener will finalize the programme by appointing chairpersons for the various sub-sessions. The final Meeting Programme is then published on the Web.

Notice of Schedule

Based on this final programme, the EGS Office informs that person of each contribution to whom all correspondence should be addressed about the final status and schedule of his/her contribution. These notices will be mailed around 1-1½ months prior to the meeting. The corresponding contributions will be referenced free of charge in the Programme Book of the General Assembly, an issue of the Society's bulletin Newsletter, to be distributed to the conference participants.

Important Remark

After having scheduled a contribution in the conference programme, it is expected that either the corresponding author or at least one of his/her co-authors will attend the meeting personally to present the paper. Empty poster boards and non-attendance in the oral sessions disrupts the programme and are extremely annoying for all those present. The Society considers to levy a fee on all abstracts, if the number of no-shows should increase.

Late Papers

Contributions forwarded after the deadline date can only be uploaded by the corresponding Convener(s). Once the programme has been finalized, late papers can only be included in the Daily Programme either as stand-by-paper or as normal paper, if another contribution has been cancelled in the meantime.

Daily Programme

Copies of the sessions' programmes will be posted, day-by-day, outside their corresponding lecture rooms. Any last minute changes concerning the re-ordering in time, the cancellation or the inclusion of presentations will be notified on these placards. Members of the Organizing Committee, Chairs or speakers should include their remarks/changes/additions directly in the Daily Programme.

Paper Identifications

At its registration each abstract has received its Abstract Identification Number of the type: EGS02-A-00000
Authors may contact their COSIS Index Card named "Abstracts" to find the abstract ID-NR. of their contribution. On the Abstract CD this number can be used in the search-engine to select a certain paper.

In the Programme Book each scheduled contribution is characterized by its specific Paper Schedule Number designating the Session/Event and chronology of the presentation; e.g.:

ST18 - 1 MO 4 A - 003

ST18	= Session/Event Number
1	= Week of the Meeting/Conference
MO	= Day of that Week
4	= Time Block of that Day
A, B,..P	= Session within that Time Block; Poster Session
003	= Sequence in that Session

 

Days:	MO = Monday	TH = Thursday
	TU = Tuesday	FR = Friday
	WE = Wednesday	SA = Saturday

 

Time-Blocks:	1: 08:30 - 10:15	3: 14:00 - 15:45
	2: 10:45 - 12:30	4: 16:15 - 18:00
	5: 18:00 - 20:00 (Reserved for Poster only!)

EGS General Assembly 2002 (EGS Office)