European Geophysical Society (EGS Office) Guidelines for Poster Presentations
Poster Areas
Poster presentations are organized in Poster Sessions, and Poster Sessions belonging thematically to the same overall topic are organized in separate Poster Areas given in the programme and located at or nearby attractive places in the Congress Centre such as the exhibition, the refreshment stands or the general meeting areas. Authors are encouraged to submit poster papers, since poster sessions minimize clashes caused by the many parallel sessions and since there is more time reserved for the presentation and for the viewing of poster papers than for oral ones. In general, 40% and more of all contributions at an EGS General Assembly are poster contributions.
Poster Boards
In general, for each poster paper one numbered poster board is reserved with a clear
dimension listed in Conference
Hours & Breaks. All the material necessary for
attaching the poster to the poster board is available in the respective poster area. In
addition, there are assistants to help authors in putting up or in taking down their
posters.
If the width of a poster is longer than the width of a poster board, authors should ask
for 2 or even 3 adjacent boards by indicating so in their TeX file when using
the Abstract LaTeX Macro or, otherwise, in their
Abstract
Submittal Information or in their Abstract
Submittal Information + Upload Form.
The number of each poster paper and of its corresponding poster board is given in the appropriate session programme at the left hand side of the author(s)-and-title block of each contribution. The first part of this number indicates the index of the corresponding Poster Area and the second part the running number of the appropriate poster board in that area.
Display Time
The Display Time is the time for the actual display of all posters of a Session or of a Group of Sessions. The Display Time of each Poster Session is provided in the conference programme. Authors are kindly asked to put up their posters as soon and to take them down as late as possible, in order to enable the conference participants to view their posters any time within this time allocation. For the Poster Display Times of the present event see "Conference Hours & Breaks".
Authors in Attendance Time(s)
The Authors in Attendance Time(s) is (are) the time(s) when the respective authors of a Poster Session must be present at their display for presentation. In general, during this (these) time(s), the Chairperson of the corresponding Poster Session guides the group of participants from poster to poster, in order to guarantee that each author has the opportunity to present his/her poster. The Authors in Attendance Time(s) for each Poster Session is provided in the conference programme (see also Conference Hours & Breaks). There will be NO oral sessions at all scheduled during these times!
Poster Preparation
Place the title of your paper prominently at the top of the poster board to allow viewers to identify your paper easily. Indicate the title and the author(s) names of your paper. Highlight the author's name and address information, in case the viewer is interested to contacting him/her for more information.
Prepare all diagrams or charts neatly and legibly beforehand, in a size sufficient to be read at a distance of 1.5-2.0 metres. The type should be at least 2.5 cm high. Use creativity by using different font sizes and styles, perhaps even colour and double-space all text. Use different colours or textures for each line or bars contained in your graph or chart.
Organize the paper on the posterboard so that it is clear, orderly, and self explanatory. You have complete freedom. The presentation must cover the same material as the abstract. Label different elements as 1, 2, 3, or A, B, C. This will make it easier for a viewer to follow your display.
Include the background of your research, followed by results and conclusions. A successful poster presentation depends on how well you convey the information to an interested audience.
Oral Summaries of Posters
Authors of poster papers should be prepared to provide ad hoc a summary of their poster presentation during their Oral Sessions in case a gap should occur in the time schedule and no stand by paper available to fill in. In other cases the convener may have foreseen the presentation of poster summaries during the oral session. Please, check the programme and contact the Guidelines for Oral Presentations.
Audio Visual Equipment
Audio-visual equipment can be made available in the poster areas either VHS video cassette players (NTSC, PAL and SECAM), IBM-compatible PCs plus TV or PC monitors or projectors, or Internet connection for personal computers. Authors should indicate so in their Abstract Submittal Information or TeX file or contact the EGS Office well before the Meeting. In any case, for PC/MAC demonstrations authors must bring and install their own computer and software.