European Geophysical Society (EGS Office) Abstract Evaluation and Late Papers
Review
Abstracts are reviewed by the relevant Conveners, who decide about acceptance or rejection or transfer of a contribution to another Session. Based on their Session Overviews compiled by the EGS Office, the Conveners classify the contributions received into Oral and Poster Sessions based on the information provided by the authors, select solicited talks and arrange the papers in each Session in the order of their presentation.
Abstracts of authors who have applied for financial support will be reviewed particularly carefully with regard to their excellence and importance to the scientific session in question.
The recommendations by the Conveners will be forwarded to the EGS Office, which will send a Notice of Status for each contribution to the person to whom all correspondence should be addressed preferentially by electronic mail or telefax. Normally, this message also includes a notice of status of financial support to all grant applicants with the request to confirm participation in the General Assembly, in particular by those that will not receive financial support.
Abstracts of accepted contributions are included free of charge in the CD-ROM version of the Abstract Book of the General Assembly, an issue of the Society's journal Geophysical Research Abstracts.
Programme Committee
The Programme Committee consists of the Presidents of the Scientific Sections of the Society. The Programme Committee defines the overall time schedule of the meeting and accomplishes the allocation of the individual sessions with regard to the lecture rooms and poster areas on the basis of the contributions finally accepted for each session.
Session Programmes
On the basis of the decisions of the Programme Committee the EGS Office compiles a draft programme for each Session separately (Session Draft Programme) and forwards it to the relevant Convener for final inspection/approval. The Convener will finalize the programme by organizing/re-organizing the Oral and Poster Sessions, by including/re-arranging solicited papers and by appointing chairpersons for the various sub-sessions.
Abstracts of contributions included in the programme will also be included free of charge in the printed version of the Abstract Book of the General Assembly to be distributed to the conference participants together with the CD-ROM version.
Notice of Schedule
Based on the final decisions of the Conveners, the EGS Office will inform that person of each contribution to whom all correspondence should be addressed about the final status and schedule of his/her contribution. These notices will be mailed by both E-mail and Express-Mail around 1½ months prior to the meeting. The corresponding contributions will be referenced free of charge in the Programme Book of the General Assembly, an issue of the Society's bulletin Newsletter, to be distributed to the conference participants.
Important Remark
After having scheduled a contribution in the conference programme, it is expected that either the corresponding author or at least one of his/her co-authors will attend the meeting personally to present the paper. Empty poster boards and non-attendance in the oral sessions disrupts the programme and is extremely annoying for all those present.
Late Papers
Contributions forwarded after the Programme Book has been delivered to the printer, will be included, if accepted by the corresponding Convener(s) before about 10 days prior to the meeting, in the Daily Programme either as stand-by-paper or as normal paper, if another contribution has been cancelled in the meantime.
Daily Programme
Copies (size A3) of the sessions' programmes will be posted, day-by-day, outside their corresponding lecture rooms. Any last minute changes concerning the re-ordering in time, the cancellation or the inclusion of presentations will be notified on these placards. Members of the Organizing Committee, Chairs or speakers are required to contact the congress staff members well in advance for any remarks/changes/additions.